Use an email address on a domain you are authorized to control.
Route mail from a domain you own or are authorized to manage into a verified inbox. Institution-wide use requires an approved domain, capacity review, privacy controls, and IT authorization.
Plenty of colleges never issue one. You still need a real address for internships, journals and student discounts.
Budgets are tight
Paid mail suites cost per student. A whole department can run on one flat plan instead.
IT queues are long
Requests sit for months. This takes minutes and needs no mail server.
Clubs and projects need shared inboxes
One address can deliver to the whole committee, and handover is one click when the year ends.
If you're a student
1
Claim an address
Use your own domain, or ask your department to connect theirs. You pick something like you@cs.university.edu.
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2
It lands in the Gmail you use
No new inbox, no new password, no app to install. Mail simply arrives where you already read it.
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3
Share it with your faculty
Send the ready-made one-page brief below to your IT or student union and get everyone covered.
If you're the institution
1
Connect one delegated subdomain
Delegate a subdomain such as students.university.edu after IT review. This isolates planned mail changes from the root zone, while the parent delegation remains an explicit DNS change.
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2
Create addresses in bulk
Every student, club and department gets an address that forwards to the inbox they already use.
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3
Keep full control
Every change is logged, the domain stays in your name, and you can revoke access at any time.
What happens to a message
The routing pattern can support individuals and reviewed institutional cohorts within documented provider limits.
Build an evidence-based campus estimate
Large rollouts must be priced after destination capacity, domain ownership, sending, support, and provider account topology are reviewed.
Current suite cost
Users × current licence
Verify the institution’s actual contract.
Brand My Inbox estimate
Reviewed quote
Includes supported capacity and provider dependencies.
Decision evidence
Total annual cost
Compare only after security and delivery requirements pass.